Career Services Policies

Eligibility for Services

Career Services is the central career resource center for all Penn undergraduates. We are also the central career resource center for graduate and professional students in Annenberg, Arts and Sciences, Engineering, Graduate School of Education, School of Design, Medicine (master’s and PhD), Nursing, Social Policy and Practice and Wharton Doctoral Programs. We also serve current post-doctoral fellows. Students in a traditional degree program in these schools/programs have access to all services.

Students enrolled in online degree programs in one of the above schools have access to Career Services’ online resources, including job and internship listings on Handshake, online workshops, and various digital subscriptions that the office provides. Students in online degree programs do not have access to on-campus recruiting, on-campus career fairs, on-campus employer events such as information sessions, or individual career advising or document review.

All degree holding alumni from any of the schools or programs we serve are eligible for lifetime services, including a Handshake account. Visiting international and exchange students here as part of a degree program are eligible for our services ONLY during the time they are on Penn’s campus.  Upon completing their time at Penn, they are no longer eligible unless their degree is awarded to them by The University of Pennsylvania. Visiting students whose degrees are issued by their home school are not eligible for any of our services after leaving Penn.

Students enrolled in non-degree certificate programs at Penn are not served by the Career Services office.

Appointment Policy

Students may only meet with an advisor from their school. The only exception is students who wish to meet with our Pre-Grad/Pre-Med/Pre-Law Team. Students are limited to one appointment per week per team unless an additional appointment is approved by an adviser.

Alumni may schedule up to three appointments per year with a Penn Career Services advisor.  Alumni who feel they may need additional support are welcome to review this list of External Career Coaches as an additional resource.

Walk-In Policy

Walk-ins are handled on a first come, first serve basis. Students can sign-up for a walk-in with a Career Services advisor fifteen minutes before the start of a walk-in block. For example, if walk-ins are from 1:00-2:00, students may sign up for that block beginning at 12:45.  Walk-ins are 15 minutes.  A student may only have a walk-in with an advisor from their school.  A student may only have one walk-in per day.

Resume Review Policy

Students may only submit one resume for review per week and may not submit a new resume for review until they have received feedback on their last submitted resume. Please email Word documents only (not PDFs or links to Google docs) and allow up to one week for your review to be completed by an advisor; you will receive an email when it is ready for you. You may submit the same document for review no more than two times in one month.

Online and Guest Students are not eligible for this critique; please visit your school’s section on this page for information about their resume critique services.

Career Fair Policies (For Students)

Career Fairs organized by Career Services are for on-campus, degree seeking Penn students and alumni only.  Some fairs may have further restrictions by audience. (Graduate students only, etc.) Though we may occasionally invite students from Quaker Exchange partner schools, generally speaking non-Penn students will not be allowed entry.

Students may not solicit their own products, start-ups or other ventures at a career fair without written permission from Career Services.

Career Fair Policies (For Employers)

Employers who register must cancel within two weeks of the career fair or make payment in full.  We are unable to provide electrical outlets at most of career fairs.  Employers are responsible for shipping back any materials at the end of the career fair. Employers must call their preferred shipping service (UPS, FedEx, etc) and arrange for pick-up.  Career Services will provide a prearranged drop-off point for packages.

Interview Cancellation Policy

Students may cancel an interview through Handshake with no penalty at any time before the schedule closes on Handshake which is typically at 11:59 pm two working days before the interview.

Once the schedule closes on Handshake we expect students to attend their interviews. However, if you absolutely cannot make it, cancel your interview as soon as possible but at least one hour before the interview by calling OCI at 215-898-4068. (You may also stop by the receptionist’s desk in the On Campus Interviewing Suite to fill out a cancellation form.) This is considered a “late cancellation.” If you have late cancellations on more than two separate recruiting dates, your recruiting privileges and Handshake access may be rescinded for the remainder of the academic year. Failing to show up for your interview, or canceling less than 60 minutes before the interview, is considered a “no show”. If you no-show on more than one recruiting date, your recruiting privileges and Handshake access may be rescinded for the remainder of the academic year.

In either case, you must send the recruiter an e-mail apologizing for missing the interview. The e-mail must be sent specifically to the recruiter who interviewed on campus. The name of the recruiter and his/her e-mail are available the day after the interview from the “Recruiters Business Card Binder” in the Career Services library. However, if your interview was held at the Inn at Penn, no recruiter cards will be available. In that case, you will need to write to the employer’s recruiting contact, whose name can be found (if s/he chose to show it) on the job description in Handshake. In addition, you must send a BCC (blind carbon copy) to apology@pobox.upenn.edu so that OCI staff knows that the apology has been sent to the recruiter. If OCI does not receive the blind carbon copy within three working days of the interview date your recruiting privileges and Handshake access will be suspended until it is received. NOTE: THERE ARE NO CANCELLATIONS BY E-MAIL PERMITTED! PLEASE CANCEL BY PHONE OR IN PERSON AT THE OCR RECEPTIONIST’S DESK. DO NOT CONTACT A CAREER SERVICES STAFF MEMBER TO CANCEL

Recruiting Guidelines (For Employers)

Please see our guidelines here.

Non-Discrimination Policy Statement

The University of Pennsylvania values diversity and seeks talented students, faculty and staff from diverse backgrounds. The University of Pennsylvania does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status in the administration of its admissions, financial aid, educational or athletic programs, or other University-administered programs or in its employment practices. Questions or complaints regarding this policy should be directed to the Executive Director of the Office of Affirmative Action and Equal Opportunity Programs, Franklin Building, Suite 421, 3451 Walnut Street, Philadelphia, PA 19104-6205; or (215) 898-6993 (Voice).